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How to mail merge from excel youtube video
How to mail merge from excel youtube video










Open MS Excel and click on Blank workbook to open a blank Excel workbook (or document).

#HOW TO MAIL MERGE FROM EXCEL YOUTUBE VIDEO HOW TO#

Here’s a step-by-step guide on how to set up an Excel data file: Let’s now explore the steps involved in using mail merge for bulk letters: Step 1: Create and format your address list in Microsoft Excel The data file is an Excel spreadsheet containing your recipients’ details.The mail merge template is a form letter in Microsoft Word.You can use the mail merge feature in Word and Excel to create auto-personalized individual letters quickly. How to Use Mail Merge to Send Bulk Letters Next, I’ll go over the steps involved in using mail merge to automatically personalize individual letters. If the name of the merge fields and column headers match, the mail merge function would then merge your data file and your letter template to generate a personalized letter for each person. These are placeholders for your recipient’s details, also known as mail merge fields.Ī mail merge field draws the personalization information from your data file (spreadsheet) to help you create your personalized letter.īut to make this work, the name of the mail merge field in your personalized letter template must match the name of the column header in your spreadsheet. No tice the «FirstName», «Address» and other tags in the letter ? Here, your letter is the template file - it has placeholders for your contacts’ names and addresses. įor example, let’s say you want to perform a mail merge to create mass letters. Each cell in the data file contains different information (first name, last name, email address, etc.) that will be placed in your template file in the corresponding space.Įssentially, a mail merge automatically adds the personalization data from your data file to your template file. Data File : a data source like a Microsoft Excel spreadsheet or a Google Sheets file.And that data (names, addresses, etc.) is fetched from a data file. It specifies the places where the personalization data will go. Template File : the document that holds the message you’ll be sending out (like a letter or an email).How Does Mail Merge Work?įirst, you need to understand the two essential components of every mail merge. Let’s now explore how a mail merge works. Instead of typing a letter for each recipient, you can use a form letter to make quick, unique, personalized letters for each person.Įssentially, if there’s a document you need to personalize at scale, mail merges can take care of it for you! Note: A form letter is a template file used to create mass letters. You can use mail merges to create personalized messages automatically for: This spares you the trouble of manually personalizing each document yourself! What Are Mail Merges?Ī mail merge lets you create personalized documents that are automatically customized on a recipient-by-recipient basis. How to Use Mail Merge to Send Mass Emails.Two Problems of Using Microsoft Word to Send Mass Emails.How to Use Mail Merge to Send Bulk Letters.(Click on links to jump to specific sections) Later, I’ll mention two issues of using the traditional method for mail merges and suggest a better and more powerful alternative to help you send mass emails.Īdditionally, I’ll also answer seven FAQs associated with mail merges. Then, I’ll go over how to mail merge using an Excel spreadsheet and a Word document. In this article, I’ll first cover what a mail merge is and explain how it works. It works by automatically adding personalization data from a data file (for example, a spreadsheet) to a template file (like a letter or an email). For more info, see Data sources you can use for a mail merge.įor more info, see Mail merge: Edit recipients.įor more info on sorting and filtering, see Sort the data for a mail merge or Filter the data for a mail merge.A mail merge is a handy way to send personalized mass letters and bulk emails quickly. Connect and edit the mailing listĬonnect to your data source. The Excel spreadsheet to be used in the mail merge is stored on your local machine.Ĭhanges or additions to your spreadsheet are completed before it's connected to your mail merge document in Word.įor more information, see Prepare your Excel data source for mail merge in Word. For example, to address readers by their first name in your document, you'll need separate columns for first and last names.Īll data to be merged is present in the first sheet of your spreadsheet.ĭata entries with percentages, currencies, and postal codes are correctly formatted in the spreadsheet so that Word can properly read their values. Make sure:Ĭolumn names in your spreadsheet match the field names you want to insert in your mail merge. Here are some tips to prepare your Excel spreadsheet for a mail merge.










How to mail merge from excel youtube video